Office Manager (80% - 100%)

Location

Basel

Company

EDP Personalberatung GmbH

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Basic infos

Company
EDP Personalberatung GmbH
Location
Basel
Function
Senior Management
Experience
With staff responsibility, With work experience
Sector
Pharmaceutical Industry, Chemical, Petrochemical Industry
Type of employment
Regular employment
Work types
Full time

Task description

  • Provide a wide range of administrative and organizational support to our entire team including organizing meetings, travel arrangements and expense reports, agenda management
  • printing and circulation materials, handling reservations and conference calls etc
  • Interface with vendors and service providers on invoices, purchase orders, contracts/agreements including communicating with our accounting and legal teams
  • Document financial transactions including daily bookkeeping entries and transactions of our team members
  • Act as right hand of the CEO regarding Board of Directors, annual Shareholder meeting
  • Roadshows and business development activities
  • Prepare regular payment lists for our accounting team
  • assist with reporting and internal controls
  • Track contracts and ensure central filling
  • Organize internal and external events (workshops, onboarding day) in collaboration with the management team
  • Responsible for office supply, incoming phones and mails, visitors and catering
  • Assist with PowerPoint presentations and maintain various databases

Detail infos

Required skills

  • CEO-Assistant
  • MS Office
  • PowerPoint
  • Excel
  • IT
  • external vendors
  • Legal

Required talents

  • organization
  • professional appearance
  • flexibility
  • efficiency
  • autonomy
  • problem solving skills
  • teamwork
  • positive thinking

Languages

  • German
  • English
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